The latest Microsoft Exchange Server 2010 effortlessly incorporates added features such as email retention, archiving and discovering to make storing, preserving and sharing email that much more easier at the work place today. Now it’s effortless to interact with archived email with the Personal Archive feature. This feature efficiently pops up in both Outlook Web App and Microsoft Outlook to facilitate email archiving utilizing familiar clients and existing skills.
Microsoft Email Archiving offers some helpful features that take the load off complicated usage and makes room for easy working between workers. The first of these features is the Simplified Archiving. Under this head the system provides each user a special mailbox also known as the Personal Archive. This is linked with the user’s main mailbox and appears in conjunction with the user’s primary mail box in Outlook Web App as well as Outlook mail box folders.
The Email Archiving feature allows users to use both their Personal Archives as well as primary mail boxes simultaneously. Editing of archived email or for that matter even transferring non archived mail to the Personal Archive can be carried on easily through retention policies. Similarly this system not only provides each user the ability to save and access email from both folders but also allows notable storage of less important emails until their time is up.
The retention policies provided under Personal Archiving essentially differ for deleting emails and archiving emails. However both can be used in unison to achieve organized emailing. Typically such policies are used to apply settings to conversations and or folders or for other specific items within the mailbox.
Additionally Microsoft Email Archiving also allows Faster Discovery of emails via features like the Multi-Mailbox Search, Legal Hold and Role Based Access Control. The Multi-Mailbox element works exceptionally well across both primary as well as personal mailboxes to perform the basic function of searching for emails, calendar entries, appointments, tasks, attachments and contacts. It is powered by a web based console that utilizes important filtering capabilities that are enhanced by Advanced Query Syntax.
The Legal Hold on the other hand deals with the safekeeping of the users deleted and edited mailbox entries ranging from emails to calendar entries, tasks or appointments. The settings can be long term or for short term use and can be applied on individual mailboxes or for a vast number of employees across the establishment.
Finally Microsoft Email Archiving also grants users the option of appointing specific managers, officers or litigators certain rights to search multiple mail boxes and or to perform other important role-specific obligations.
Apart from the above merits more people choose Microsoft Exchange Server 2010 as it retains its familiarity aspect, has in built risk management options and is highly perceptive and dependable in its working.